What’s New in PulseHRM – 2-Step Authentication

HR handles sensitive employee and business information—the kind you want to keep safe and secure—every single day. In the wake of Pandemic, Cybercrimes have also increased to 600 %, wherein 43 percent of cyberattacks are aimed at small businesses, and 70% small business are unprepared to deal with it. It pays to be proactive about data protection, and a digital breach costs businesses an average of 1,65,29,900.00 INR. That’s enough to put some small businesses out of business. And with remote work on the rise, your employees might not always be logging in with a safe wi-fi connection, meaning you are even more vulnerable to cyber-attacks.

Short of hiring a cyber security team or adopting a trained cyber-guard dog (which, unfortunately, isn’t a thing) there is something you can do to help secure your employees’ sensitive information: you can activate 2-Step Login, the newest security feature in PulseHRM available for all PulseHRM users.

What Is 2-Step Login?

2-Step Login is the PulseHRM version of multi-factor authentication. When you log in to your account using 2-Step Login, you’ll first input your username and password as normal, and as a one-time setting simply scan a QR code to register with Google Authenticator, post which enter a unique six-digit code generated on your phone by an authenticator app. This additional step uses the code generated on your authorized device as a digital key, ensuring that it’s really you trying to access your account. That way, even if cybercriminals get a hold of your username and password, they can’t get into your account and steal your data unless they’re also in possession of your phone and can open it (because you keep it locked, right? Of course, you do. Just checking).

Why Should You Use 2-Step Login?

2-Step Login is an easy way to keep unauthorized users out of your data. Simple as that. It only adds a couple of seconds to your login process, but it gives you and your employees peace of mind that your data is secure.

While no system is impenetrable, data from Google shows that using multi-factor authentication blocks 100 percent of automated attacks, 96 percent of bulk phishing attacks, and 76 percent of direct, targeted attacks, meaning your chances of a digital breach are significantly reduced. Plus, protecting your employee and organization data also helps protect your company brand and reputation.

How To Set Up 2-Step Login in PulseHRM

One of the account administrators will need to enable 2-Step Login in PulseHRM.

Step 1: In the Administration drop down, select Enable TFA.

Step 2: In TFA Methods, select Google Authenticator. Click Enable.

Once enabled, 2-Step Login will apply to all your users’ accounts. To enable 2-Step Login:

Step 1: User logs in for the first time. User enters password.

Step 2: Page will be displayed to scan QR code of Google authenticator.

Step 3: User will install Google authenticator mobile app.

Step 4: User will scan QR Code using Google authenticator app.

Step 5: PulseHRM entry will be added in Google authenticator app. OTP will be displayed in the app.

Step 6: In PulseHRM, user will enter the OTP and login to the HRMS.

Keeping your data secure matters to us, which is why we’ve made 2-Step Login available to all PulseHRM users at no additional cost.
We know you’ve heard this saying one too many times, but in this case, you truly are better safe than sorry.